Communication Process
Floris/Restoration Communication Process
1. Submit Request
- The Ministry Lead submits a Room Request if needed.
- The Ministry Lead submits a Communications Request or a Pick-Up Communications Request with as much information as possible.
2. Draft Plan
- The Communication Coordinator adds the Communications Request to Basecamp within five business days as a Draft plan.
- The Communication Team schedules consults if requested.
- The Communication Coordinator schedules promotions to start three weeks before the event/program or the beginning of registration.
- The Communication Coordinator assigns tasks to the Communications Team.
3. Revise Plan
- The Ministry Lead requests further changes if needed.
- The Ministry Lead finalizes all information in the plan.
4. Approve Plan
- The Communications Director reviews the plan and suggests revisions if needed.
- The Ministry Lead reviews the plan and completes the Approve the Plan To-Do, indicating all decisions and changes are complete.
- The Communications Team begins work.
5. Close Plan
- The Ministry Lead conducts lessons-learned sessions, collects event photos, and provides feedback.
- The Communication Coordinator requests approval from the Ministry Lead for a revised project. If approved, the Communication Coordinator duplicates the plan for the next iteration.
6. Archive Plan
- The Communication Coordinator sets the project to Archived two weeks after the event.
Change Request (Optional)
- The Ministry Lead requests changes to an Approved plan via Basecamp.
- The Ministry Lead selects the Change Request category on the Message Board and tags the Communications Coordinator and the Communications Director.
- The Communication Coordinator updates tasks.