Policies & Child Safety

Allergies

Children’s Ministries understands that children participating in programs at Floris UMC may have allergies and special medical needs.

The parent/guardian is responsible for informing Children’s Ministries of any known allergy for a child at the time of program registration.

Reasonable measures will be taken by Children’s Ministries to prevent children from exposure to any known allergies to include:

• Peanut products will not be served or available to children at any time.
• In the event of a severe food allergy, parents/guardians may be required to provide a safe snack/food for their child for a specific activity/event. Parents/guardians of all food allergy children have the option of providing an alternative snack/food for their child at any time.
• Reasonable precautions will be taken to avoid exposure to environmental or other allergen (such as insect/bee stings, plants, or other materials) by modifying outdoor play as needed.

Medication

For children with severe allergies, parents/guardians are responsible for providing emergency medication needed in the event of allergen exposure (such as Epi-pens or Benadryl) as follows:

• Medication must be labeled with the child’s full name.
• Medication dosage and instructions must be included.
• A written list of allergy symptoms to watch for in the event of exposure to an allergen must be included (such as hives, rash, vomiting, etc.).
• Medication must be dropped off in person to an adult activity teacher/leader
• Medication must be picked-up in person either daily or by the last day of the activity. Medication left after closing time of the activity will be discarded.
• Emergency Contact Information (names and phone numbers) provided for registration must be current.

In the event of a medical emergency, Children’s Ministries will immediately contact the parents or legal guardian and/or 911.

Read Policy Here >

To protect the privacy and security of all children attending Floris UMC events, it is the Floris UMC policy to NOT post or distribute photos/videos of children attending a Floris UMC event/activity to any outside organization or social media site without written permission of ALL parents/guardians of the children attending. Photos and videos cannot be distributed electronically or in any other format to groups or individuals (including parents/guardians) without the written permission of ALL parents/guardians of the children attending.

Floris UMC will request parent/guardian permission to take photos/videos of children on each activity or program registration form. By granting permission, parents/guardians approve of Floris UMC staff and appointed volunteers taking photos/videos of their children during that specific activity or program only. Photos/videos may be used in Floris UMC audio-visual presentations, printed for participants use, and other internal uses at Floris UMC only. Parent/guardian permission for all photo/video uses must be obtained prior the start of the activity/event.

Refund requests for registration fees associated with all Children’s Ministries programs and activities must be submitted in writing or emailed to the Children’s Ministries for review. A full refund for activity registration fees will be granted for all refund requests received by the registration closing date of the activity. No refunds will be granted for requests received after the registration closing date, except in extreme or extenuating circumstances at the discretion and approval of the Children’s Ministries Director. Refund confirmations and decisions will be emailed to the requester within two work days. Contact Children’s Ministries if a response has not been received within this time period.

In the event of a program or activity cancellation, refunds will automatically be processed for all registered participants.

All refunds will be returned to the credit card account used for original payment.

Submit refund requests and questions to Kelly Crespin at kcrespin@florisumc.org